Migration guide

Switching from Greenhouse to Recruitis

A practical look at what moves over, how long it takes, and what changes once you're off Greenhouse's per-employee pricing.

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Why teams look at switching from Greenhouse

Pricing that grows with your headcount

Greenhouse charges per employee, so the bill climbs every time your company grows, even if your recruiting team stays the same size. Recruitis pricing is flat and includes unlimited users on every plan.

A longer, more involved setup

Greenhouse is widely known for a more complex initial configuration. Recruitis is typically live within a few days to a week of signing.

Modules you'd otherwise buy separately

Greenhouse has no built-in employee referral program and no native way to measure candidate or hiring manager experience (NPS). Both are included in Recruitis at no extra cost.

A few integrations you'd have to work around

No native SMS messaging and no Jira integration. Recruitis includes both without add-ons.

What migrates, and how

Recruitis' API is used to bring your Greenhouse data across, guided by our implementation team rather than left to you to script yourself.

✓ Full candidate profiles, CVs and attachments
✓ GDPR consent expiration dates, so compliance tracking carries over without a gap
✓ Notes and tags, including the position each candidate applied to, added as a tag so it stays clear what they applied for

Typical timeline: a few days to a week from signed contract to go-live, including team training.

Included with every Recruitis plan

Data migration from Greenhouse is included at no extra cost on every Recruitis plan, from Basic to Enterprise. It isn't a paid onboarding package, and there's no separate implementation fee on top of your subscription.

Recruitis Switch Program

Two separate ways to make switching easier if you're still under contract with Greenhouse. They solve different problems and aren't combined automatically.

Option A: Contract Buyout

A credit toward your new subscription

Switch with a credit toward your new Recruitis subscription. Eligible credit is based on your documented remaining Greenhouse balance, capped at up to 50% of your eligible first-year Recruitis subscription.

Option B: No Double Payment

No overlapping subscription fees

Start using Recruitis during your switch. Your paid Recruitis subscription begins once your current Greenhouse term ends, within the program's approved bridging period.

Neither option cancels your existing Greenhouse contract, that's handled directly between you and Greenhouse. Exact eligibility and terms are confirmed with our team based on your documentation.

Frequently asked questions

Can I switch from Greenhouse to Recruitis? ▼

Yes. Recruitis offers assisted data migration from Greenhouse through its API, covering full candidate profiles, attachments, GDPR consent dates, notes and tags. Implementation typically takes a few days to a week, with no implementation fee, and our team guides you through the transition including team training.

Does the position a candidate applied to migrate as well? ▼

The position isn't migrated as a separate job record. Instead, each candidate keeps a tag showing which position they applied to, so it stays clear what role they were considered for even after the move.

Do I need to pay separately for onboarding or migration? ▼

No. Migration and onboarding are included in your Recruitis subscription on every plan, there is no separate implementation fee.

What if I'm still under a Greenhouse contract? ▼

Our Switch Program has two options for exactly this: a credit toward your new subscription based on your remaining Greenhouse balance, or a bridging period so your paid Recruitis subscription only starts once your Greenhouse term ends. Either way, you keep dealing with Greenhouse directly on canceling your existing contract.

What's the difference between Contract Buyout and No Double Payment? ▼

Contract Buyout gives you a credit toward your new Recruitis subscription based on your documented remaining Greenhouse balance, capped at up to 50% of your first-year subscription. No Double Payment instead delays when your Recruitis subscription starts being billed, so you're not paying for both systems during the transition. The two solve different problems and aren't combined by default, our team will help you work out which fits your situation.

Will my team need much retraining? ▼

Most teams are running independently within days. Recruitis' interface is more compact than Greenhouse's, and our team runs live onboarding sessions rather than leaving you with documentation alone.

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See your Greenhouse data in Recruitis

Book a walkthrough and we'll show you what migration actually looks like for your team, no commitment required.

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