Elimination of the applicant

If our consent expires and we are unbanned, we lose the candidate's personal information, but their card will remain. Let's see what specific data remains available to us, and what information we lose.



Upon submission, the system automatically deletes all personal data of the candidate:

  • Candidate's name, shortened to first name and initial letter of last name only ( e.g. Monika M.)
  • phone number
  • e-mail address
  • any uploaded files, e.g. CV
  • cover letter
  • communication with the candidate
  • candidate's own field, data such as residence, driving licence, etc.

After the GDPR consent expires, we lose the applicant's personal information, but the candidate's card remains with us. Only general information is retained:

  • abbreviated name of the applicant (e.g. Monika M.)
  • Notes
  • the date of the scheduled interview, if one has been scheduled
  • we can see what position the candidate has applied for
  • the candidate's requirements (e.g. salary, etc.)
  • record of the interview, this data remains complete

This information is valuable to us, especially in the future, should we receive approval from the candidate again. This will link the new response to the historical notes.

In the images below we can see the difference in the candidate's card before and after the loss of consent.

Overview of the GDPR consent card
Overview of the card after dispatch

The candidate's personal requirements, including information about the position for which he or she has applied, will remain on the candidate's file even after the job has been posted.

Information relating to the candidate's personal requirements
Information relating to the candidate's personal requirements

The notes on the candidate's card are retained even if the candidate is removed.

Notes on the candidate's GDPR consent card
Notes on the candidate's card after submission

Without GDPR consent, there will be a complete deletion of personal data.

Personal data with GDPR consent
Personal data after dispatch

Communications with the candidate are deleted without GDPR consent.

Communication with valid consent tab
Communication after dispatch tab

The Interview tab keeps all information complete, e.g. interview notes, evaluation criteria, salary conditions or candidate's scoring.

Interview tab with GDPR consent
Interview tab after dispatch

In contrast, the data on the Custom Fields page is completely deleted.

Custom field tab with GDPR consent
Custom Fields tab after uploading

For each item, you can set it to remain after it has been downloaded.

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